Director of Grants and Sponsorships

The Phoenix Theatre Company, a LOA LORT D Theatre and Arizona’s largest professional regional theatre, seeks a Director of Grants and Sponsorships.

About The Phoenix Theatre Company

Located in the heart of the Central Arts District close to downtown Phoenix, our beautiful 14-acre campus includes three theaters, a restaurant and bar, rehearsal halls, administrative offices, costume, scenic, prop, lighting and paint shops, all on one site. We produce a wide range of theatre, from full scale musicals to comedies, dramas and original new work. Our community service programs have gained national attention. With an over $9 million annual operating budget, and celebrating our 102nd Season, we offer 10-12 diverse productions every season as well as a growing Festival of New American Theatre. This is a full-time position.

Function (overview of job)

The Director of Grants and Sponsorships is a Senior Leadership role responsible for planning, managing and implementing activities that increase, diversify and sustain philanthropic support for The Phoenix Theatre Company in the form of grants and sponsorships from individuals, corporations, foundations and the government.

The Director of Grants and Sponsorships will be responsible for:

  • the conceptualization, organization and implementation of an annual grants and sponsorship-based fundraising plan.
  • developing appropriate strategies to meet annual budgeted goals.
  • developing publicity and marketing efforts to advance organizational visibility and build donor connections, including special events and promotional activities.
  • identifying and developing relationships with donors for the purpose of forecasting, researching and writing successful grant proposals.

Organizational Relationships

  • Reports to the Managing Director.
  • Works closely with the Executive Director, Producing Artistic Director, Director of Development, Program managers within The Phoenix Theatre Company, Development team and Marketing & Communications team.

Essential Duties and Responsibilities

  • Creates and executes strategy to grow a large, sustainable base of individual, corporate, foundation and government grants and sponsorships.
  • Attends director level leadership meetings with other company directors. Develops monthly and yearly key performance indicators to track progress toward reaching goals, and regularly reports this progress to senior leadership.
  • Researches and writes grant application proposals and reports to multiple donor sources.
  • Grows the program capacity over time, recommending additional staffing as needed to support that growth, and supervising that additional staff team.
  • Tracks proposals and reports for all individual, corporate, foundation and government grants and sponsorships.
  • Conducts ongoing prospect research.
  • Actively networks with prospects and current donors to ensure alignment and identify opportunities.
  • Oversees and directs the use of budget funds for collateral creation and expenses associated with stewardship and acquisition of donors.
  • Creates and maintains system for data collection across all Phoenix Theatre Company artistic and outreach programs, including statistics documenting program impact; ensures all data is correct and accessible; works with the Finance Department to ensure our Data Arts (Cultural Data Project) profile is up to date, and our Guidestar/Charity Navigator profiles are current.
  • Ensures that all government and corporate portal information and passwords are updated and recorded in our password document.
  • Maintains an accurate, real-time corporate grants/reports calendar and database of solicitations (Tessitura PLANS), which includes timelines for cultivation/stewardship action steps and deadlines for proposals and reports.
  • Attends performances, events and receptions (both internal and external) and coordinate with key staff to manage receptions and events as required to support portfolio management.
  • Supervises donor benefit tracking and fulfillment for portfolio, which may include events. Recruits and manages committee members and community volunteers as needed for donor recognition events or benefit fulfillment. Works closely with Marketing/Communications to ensure donor is represented on all agreed upon collateral materials, website, and/or signage in compliance with donor benefit fulfillment.

Education Requirements

Bachelor’s Degree of higher in a business discipline or equivalent work experience in Business/Non-Profit Management.

Experience Requirements

  • Four or more years’ experience in foundation, individual or corporate donor development/ fundraising.
  • Excellent leadership, writing, editing, and verbal communications skills with the ability to create dynamic presentations, proposals, letters and emails.
  • Knowledge of theatre, arts, and the non-profit industry.
  • Comfortable with an entrepreneurial approach to nonprofit management and able to function in a fast-paced environment with changing priorities.
  • Critical research and analysis skills.
  • Knowledge of the local philanthropic community a plus.
  • Experience with Tessitura database a plus.
  • Strong planning skills, including the ability to anticipate tasks, set priorities, and function smoothly under strict deadlines.
  • Ability to build strong relationships in a collaborative working environment, including effective and collegial cross-department communication.
  • Ability to take initiative, think innovatively, and work independently.
  • Superior attention to detail, rock solid follow-through, and commitment to a high level of customer service.
  • Ability to exercise discretion with confidential information.
  • Strong computer and database skills, including knowledge of Microsoft Office Suite.
  • Verified ability to work with people of diverse interests and backgrounds.
  • Organizational management, multi-tasking, and time management skills.
  • Must possess an energetic, creative, discreet and positive work attitude.
  • Must enjoy working with board members and all levels of employees.

Physical / Mental Demands & Working Conditions

  • General Office and Theatre environments.
  • Some nights and weekends will be required due to the nature of the business.
  • Work from home eligible, as determined by the Managing Director.
  • Professional appearance and demeanor is required.
  • Attendance at out-of-office meetings and business-related events is required.
  • Some physical labor needs to be expected as it pertains to events (set-up, breakdown, and recovery).
  • Reliable transportation, valid driver's license and auto liability insurance is required.

Methods of Accountability

Methods of Accountability are determined by the duties and responsibilities outlined above along with the following:

  • Frequent real-time feedback from the Managing Director around goal setting, initiatives and prospecting, and deadlines.
  • Performance Reviews provided by the Managing Director.
  • A right to Progressive Discipline as outlined in the Employee Handbook if deemed necessary.

Standards of Performance

Standards of performance are based on the minimum qualifications and the mission, vision, and goals of The Phoenix Theatre Company.

To Apply

Please send your resume to Elizabeth Caruana, Director of Finance & Administration, e.caruana@phoenixtheatre.com. The Phoenix Theatre Company is an equal opportunity employer.